From event planners to organizers, procurement to PR managers, events and marketing departments to other entities responsible for event creations and activations, there are plenty of people whose jobs regularly involve planning memorable occasions.
Whether this is your first time putting on an event or your 100th, there are plenty of benefits that can come from partnering up with an events management company. However, before you choose one, read on to learn about the five things you must look for in an event management company.
1. Centralized services
Ideally, when looking to partner with an events management company, you want to find one that is a “one-stop shop” for the best equipment possible as this will make your life (and the event planning process) significantly more manageable. By working with a company that has all of the necessary equipment in-house, you can be assured that they will be able to cater to your every need.
Depending on the type and size of event you are hosting, you are going to want these centralized services to include high-quality audio and lighting systems, LED screens, staging, rigging, and 3D-mapping. Otherwise, if they don’t have it, you are going to have to obtain the items and technologies yourself.
2. Creative designs and solutions
Whether you are planning a festival, a concert, a corporate event, a product launch, sports event, or exhibition (or something else entirely), you want to feel secure in the knowledge that you are working with a management company that is known for its creative designs and solutions.
No event is the same, which means that you should expect your event management company to provide you with personalized service and creative designs and solutions. They should walk you through the whole process of organizing the event while also taking care of all the details before, during and after the occasion. Their coordination efforts for you as their client should also include effective risk management and logistical strategy.
3. A positive event management team with broad experience
There is nothing more important than working with an event management company with a positive outlook, an upbeat attitude, and broad experience that they can utilize to create the optimal event for you. To get a better idea of the experience of the team you would potentially be hiring, look through their event management portfolio to see whether their expertise is related to your style of event.
Make sure that you spend some time getting a feel for an events management company before choosing to work with them as you want to ensure that they have the appropriate vibe for you and that they will work well with your team. Generally, in this regard, your instinct can lead you in the right direction.
4. Speed of service
When you are organizing an event, you have a definite timeline, and your events management company should be highly respectful and considerate of your time frame. Even if your event still seems far away, the reality is that that date will creep up on you faster than you think. So you need to be working with a team that is prompt in their responses and decisions and that can be trusted to keep you on schedule.
The best providers of event services in Dubai are known for their experience, testimonials, and qualifications. However, the reasons that customers continue to utilize their services include their attention to detail and efficient manner of working to bring an event to life.
5. Proper insurance
Last but not least, one of the most overlooked aspects of event planning (yet also highly important) is securing proper insurance. You want to know from the get-go that you have your bases covered when it comes to protection.
Take the time to carefully read through the events management company’s insurance policy and reach out to them with any questions or clarifications that you may have. They need to be 100% covered for the specific work and roles they are doing for you, which may include transport safety risk assessments, event staff preparation, equipment and supplies, and more.
Have you ever used an event management company to assist you in putting on an event? If so, what did you learn from the experience? Do you have any tips and tricks to share with others who are looking to use a similar company? If you haven’t, do you think you will in the future? Let us know your thoughts in the comments below!